Nanonets Agent:Supplier Onboarding
AI-native agents for
supplier onboarding
Reads every supplier packet, verifies tax IDs and bank details, screens against OFAC and SAM.gov, routes the approvals, and creates the vendor master record in your ERP.
NanonetsSupplier Onboarding Agent
Online
Today · 12 suppliers
1 with humans
- 08:52Collected 12 supplier packets from the onboarding portalIngested
- 08:54Read the W-9 for Corveldt Coatings · EIN 84-31•••• matched to the registryVerified
- 08:55Bank letter checked · IBAN and beneficiary name agree with the legal entityValidated
- 08:56Screened against OFAC SDN, SAM.gov and EU consolidated — no hitCleared
- 08:57Vendor master created in SAP · LIFNR 0001094428Activated
- 09:03Talvern Freight · insurance certificate lapsed 14 days ago — asked R. Iyer on SlackHeld
- 09:09R. Iyer approved a 30-day conditional activation — run resumedApproved
- nowReading W-8BEN-E · Hallgren Industri ABExtracting
Used by 35% of the Fortune 500 and 10,000+ enterprises
Procurement teams using Nanonets see
Your onboarding policy, as the agent's rulebook
Nanonets turns the documents your procurement team already maintains into a governed context graph — every screening rule, risk tier, and approval path explicit, and traced to the clause it came from.
vendor-onboarding-policy.pdfVendor Onboarding & Due Diligence
Revision 9 · Procurement approved
3.1 Screening and risk tiering
Every supplier is screened against OFAC SDN, SAM.gov and EU consolidated lists at intake. Domestic suppliers under $50,000 annual spend with a clean screen are low risk and may be activated without a second reviewer.
3.4 Bank detail verification
Bank details are accepted only from a bank confirmation letter, and the beneficiary name must match the registered legal entity.
It gets better at your supplier base every week
Exceptions are not failures — they are the training. Every answer your team gives is captured, so the agent onboards more of the queue on its own.
NanonetsHelp agents solve the most complex problems with context graphs.
A new supplier has sent bank details in a name that isn’t their registered entity, while the tax ID belongs to a parent in another country, their director partially matches a sanctions list, and the insurance certificate lapsed mid-review — do we activate them?
One supplier. Five kinds of context, each in a different system — the registry doesn’t know the screening hit, and the screening tool doesn’t know what procurement already agreed on email.
How the Context Graph works →Vendor onboarding policy
Policy context ➔ What blocks an activation?
Beneficiary name must match the registered legal entity
Registry & ERP vendor master
System-of-record context ➔ Who is this entity, really?
Tax ID resolves to the Dutch parent, not the applying subsidiary
Name & list comparison
Computed context ➔ Is the screening hit real?
84% name match · date of birth and country both differ
Procurement email thread
Conversation context ➔ What was already agreed?
Broker confirmed a renewal binder is in force
Risk tiering & approval matrix
SOP context ➔ Who signs this off?
Cross-border + list hit → compliance, not the category owner
Capabilities
Handles the compliance and data work your team currently does by hand.
The agent collects supplier details via a branded portal or email. Extracts name, address, tax ID, bank details, and contact info from any format: W-9, W-8BEN, PDF, or typed form.
Cross-references the supplier against OFAC, SAM.gov, and your internal blocklists. Validates tax IDs, bank account numbers, and business registration. Flags discrepancies before anyone touches the record.
Routes new suppliers to the right approvers based on spend category, risk tier, and business unit. Sends reminders, tracks status, and escalates if approval stalls. No chasing down sign-offs in email.
Creates the vendor master record in SAP, NetSuite, Oracle, or Dynamics 365 with all validated fields. Notifies the supplier and the requesting team. Ready to invoice on day one.
Reads W-9s, W-8BENs, VAT registration certificates, bank letters, and typed forms. No templates per document type. Handles any layout automatically.
Checks every supplier against OFAC, SAM.gov, EU sanctions lists, and your internal blocklists at intake and on a recurring schedule. Flags matches before they reach your ERP.
Validates EIN, SSN, and VAT numbers against IRS and government registries. Verifies bank account and routing numbers before they're saved to the vendor master.
Catches duplicate suppliers before they're created: same legal name, similar DBA, shared bank account, or matching tax ID across entities. Surfaces them for review, not auto-merge.
Routes new vendors to procurement, legal, or finance based on spend category, risk tier, and geography. Tracks every approval, sends reminders, and escalates on SLA breach.
Writes the approved, validated record directly to SAP, NetSuite, Oracle, QuickBooks, or Dynamics 365. Notifies the supplier and requesting team. No re-keying.
The agent collects supplier details via a branded portal or email. Extracts name, address, tax ID, bank details, and contact info from any format: W-9, W-8BEN, PDF, or typed form.
Cross-references the supplier against OFAC, SAM.gov, and your internal blocklists. Validates tax IDs, bank account numbers, and business registration. Flags discrepancies before anyone touches the record.
Routes new suppliers to the right approvers based on spend category, risk tier, and business unit. Sends reminders, tracks status, and escalates if approval stalls. No chasing down sign-offs in email.
Creates the vendor master record in SAP, NetSuite, Oracle, or Dynamics 365 with all validated fields. Notifies the supplier and the requesting team. Ready to invoice on day one.
Reads W-9s, W-8BENs, VAT registration certificates, bank letters, and typed forms. No templates per document type. Handles any layout automatically.
Checks every supplier against OFAC, SAM.gov, EU sanctions lists, and your internal blocklists at intake and on a recurring schedule. Flags matches before they reach your ERP.
Validates EIN, SSN, and VAT numbers against IRS and government registries. Verifies bank account and routing numbers before they're saved to the vendor master.
Catches duplicate suppliers before they're created: same legal name, similar DBA, shared bank account, or matching tax ID across entities. Surfaces them for review, not auto-merge.
Routes new vendors to procurement, legal, or finance based on spend category, risk tier, and geography. Tracks every approval, sends reminders, and escalates on SLA breach.
Writes the approved, validated record directly to SAP, NetSuite, Oracle, QuickBooks, or Dynamics 365. Notifies the supplier and requesting team. No re-keying.
35% of Fortune 500 and 10,000+ companies use Nanonets
Customer story · Asian Paints
“Nanonets played a pivotal role in the journey of account payables automation at Asian Paints. Document extraction was key to the overall automation. In addition, it also led to Employee Delight through faster submission and processing of Employee Reimbursement claims.”
- Vendor network automated
- 22,000+ suppliers
- Per vendor document
- ~5 min → ~30 sec
- Monthly team hours
- ~192 hrs → ~0 hrs
- Fields keyed by hand
- 5 → 0
Manual supplier onboarding vs. Nanonets Supplier Onboarding Agent
| ✕Manual supplier onboarding | ✓Nanonets Supplier Onboarding Agent | |
|---|---|---|
| Supplier intake | ✕Email forms and PDF attachments collected manually | ✓Branded portal or email; agent extracts all fields automatically |
| Compliance check | ✕Manual OFAC and SAM.gov lookup, often skipped under pressure | ✓Every supplier screened at intake and on a recurring schedule |
| Tax ID validation | ✕Finance team verifies EIN/VAT manually, errors caught at 1099 time | ✓Validated against IRS and government registries before record is saved |
| Bank verification | ✕Bank details accepted as submitted, fraud risk unmitigated | ✓Account and routing numbers verified before vendor master is created |
| Duplicate check | ✕Duplicates discovered after the fact when invoices arrive | ✓Same name, shared bank account, matching tax ID caught at intake |
| Approval routing | ✕Sign-offs chased over email and Slack, no audit trail | ✓Configurable workflow; reminders, escalations, and full audit trail |
| ERP activation | ✕AP team re-keys approved data into SAP, NetSuite, or Oracle | ✓Validated record written directly to vendor master, no re-keying |
See It Run on Your Data
Send us a supplier document, and we’ll show the agent processing it live.
Integrations
Writes directly to your vendor master.
Pre-built connectors for major ERPs, procurement platforms, and communication tools. Webhooks and REST for anything else. See all integrations →
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Reconcile accounts, draft accruals, and run flux analysis to close in days.
FAQ
Frequently asked questions
W-9s, W-8BENs, VAT registration certificates, bank confirmation letters, business registration documents, and typed intake forms. No template setup per document type. The agent handles any layout.
See it onboard a supplier, with your actual documents.
Talk to us about building a supplier onboarding agent. Or start free. No credit card.