Question 1

What is AP automation software?

Accepted Answer

AP automation software automates the accounts payable process from invoice receipt to ERP posting. It replaces manual data entry, PO matching, GL coding, and approval routing with AI-driven workflows. Nanonets AP automation reads vendor invoices in any format, matches them against purchase orders, applies your business rules, and delivers clean structured data directly to your ERP — without manual intervention.

Question 2

How does AI agent AP automation work?

Accepted Answer

AI agent AP automation uses autonomous agents to handle the full accounts payable workflow. The agent reads incoming invoices from any source or format, extracts key data fields, performs 2-way or 3-way PO matching, applies GL coding rules, routes for approval, and posts to your ERP. When exceptions arise, the agent either resolves them autonomously or routes to a human with full context before proceeding.

Question 3

What is 3-way matching in AP automation?

Accepted Answer

3-way matching in AP automation verifies that an invoice, purchase order, and goods receipt note all align before approving payment. Nanonets automatically pulls corresponding PO and GRN data from your ERP, compares them against the incoming invoice, and flags any discrepancies for review — eliminating manual reconciliation.

Question 4

Which ERP systems does Nanonets AP automation integrate with?

Accepted Answer

Nanonets AP automation integrates with major ERP and accounting systems including SAP S/4HANA, SAP Business One, Oracle ERP Cloud, Microsoft Dynamics 365, NetSuite, QuickBooks Online, Xero, Sage Intacct, Workday, and Coupa. Custom integrations are available for Enterprise deployments.

Question 5

How does Nanonets handle AP automation for machine learning and AI?

Accepted Answer

Nanonets uses a proprietary vision language model (VLM) trained on millions of financial documents to extract and structure invoice data without templates. The AI learns from your specific vendor formats, GL coding patterns, and approval rules over time, improving accuracy with every invoice processed. This is what separates AI agent AP automation from traditional OCR or rule-based automation.

Question 6

What happens when an invoice cannot be processed automatically?

Accepted Answer

When the Nanonets agent encounters an invoice it cannot resolve — due to missing fields, PO mismatches, or ambiguous data — it either contacts the vendor automatically to retrieve the required information or routes the exception to a human reviewer with full context: the invoice, extracted data, the rule it could not resolve, and the recommended next action. No invoice is dropped or lost.

Question 7

How much does AP automation software cost?

Accepted Answer

Nanonets AP automation is available as a free tier, a Pay As You Go plan with usage-based pricing, and an Enterprise plan for organizations with high invoice volumes, complex ERP integrations, and custom requirements. Customers report a median 3.5x ROI within 6 months and 80% reduction in invoice processing costs.

Question 8

How is Nanonets AP automation different from Tipalti, Stampli, or Bill.com?

Accepted Answer

Tipalti, Stampli, and Bill.com are purpose-built AP platforms with fixed workflows. Nanonets is an AI agent platform that handles the full process including reading unstructured invoice data in any format, applying your specific business rules, managing exceptions autonomously, and delivering to any ERP or system of record. Unlike vertical AP tools, Nanonets also handles order management, logistics, and healthcare billing — making it a single platform for all document-driven business processes.

AP automation powered by AI agents

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AI agent for invoice processing & document extraction

AP automation workflow:
PO matching, 3-way match, & approvals

Automated GL coding, duplicate detection, and ERP sync

AP automation integrations with SAP, NetSuite, Oracle, and more

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